Auto-Assigning Learning Programs

Overview

Auto-Assign is an option on the Learning Program Builder that allows you to choose skill positions for which a learning program will be automatically assigned.

In terms of what happens to existing learners when a new auto-assigned learning program is created and assigned out, from Gen Z going forward, it differs from how it was done in DiscoverLink Talent before the Gen Z release.

Before the Gen Z release, when you created and assigned out an auto-assigned learning program, existing learners (with the specified skill positions) did not receive the assignment – only new learners received the assignment. Our clients frequently asked for an easy way to get learning program assignments out to existing learners, so we enhanced this process in the Gen Z release. Now, in Gen Z, when you create a new learning program and auto-assign it, the assignment goes not only to new learners with those skill positions but also to existing learners with those skill positions.

Auto-Assign Fundamentals

Action	Impact
Add Auto-Assign to a new or existing learning program	All learners with the selected skill positions will receive an assignment for the learning program Any new learners added with that skill position or existing learners who are changed to that skill position will receive that assignment
Remove Auto-Assign completely from an existing Learning Program (remove all the skill positions in the Auto-Assign dropdown)	Learners retain their assignments (because the assignment was made based on the rule in place at that time, and we cannot assume that was not intentional)
Add a skill position to an existing auto-assigned learning program	All learners with the added skill position will receive an assignment for the learning program Any new learners with that skill position or existing learners who are changed to that skill position will receive that assignment There is no impact to learners with other skill positions
Remove a skill position from an existing auto-assignment	Learners with the skill position that is removed retain their assignment (because the assignment was made based on the rule in place at that time, and we cannot assume that was not intentional) Any new learners with that skill position or existing learners who are changed to that skill position will not receive that assignment There is no impact to learners with other skill positions

How to Auto-Assign to Existing Users but Not to New Users

1. Create the learning program, set the auto-assign for the desired skill positions

2. Let the learning program make the assignments

3. After the assignments have been fully made, go back into the learning program builder and remove the skill positions from the auto-assign, save your change

Existing users will retain the assignment they received but new users who come in through HRIS or who are manually added will not get the assignment.

How to Auto-Assign to All Skill Positions

1. Create the learning program

2. In the Auto-Assign dropdown, click Select All

3. Save

Note: A learner without a skill position will not be assigned a learning program that is auto-assigned to all skill positions.

Assignments Pending Indicators

• These indicators only appear when you make a large group assignment. The bigger the learning program and the more employees it is assigned to, the longer the pending assignments will take.

• Rather than making you wait out the loading time until the learning program is assigned to everyone, you are allowed to navigate and work on the rest of the campus while the assignments are applied in the background.

• There are two indicators for this:

1. On the campus home, a red exclamation point appears next to the link for the manage content page. You may view how many learning program assignments still need to be made by rolling your mouse over the indicator.

2. On the dashboard and manage content pages, the name of the learning program that is being assigned will have blinking, pink highlight. You can see how many learning program assignments still need to be made by rolling your mouse over the name of the learning program.